We are Hiring a Director of Operations!

Title: Director of Operations

Location: Kathmandu, Nepal

Deadline: August 10, 2018

Ujyalo Foundation is looking for self-motivated, passionate, determined, and independent changemakers who are willing to impact change at the grass root level. At Ujyalo we invest in our team members and they are the strongest assets we have. As a growing team, we learn as much from our team members as they learn from us. So if you are that individual who cares to bring about change in other people’s life come join the team and help us impact change!

Ujyalo Foundation was established in 2014 with a vision to enhance the number of women in decision making roles. Ujyalo Foundation  is the only leadership and idea incubation institution for women that caters to a wide range of age group from 12 years and above.

Ujyalo Foundation is a purpose driven, dynamic, and impact oriented organization, which believes creating a gender just world for all. Hence, we love to work with team members who are pro-active and flexible with a can-do attitude, supportive and versatile.

The Director of Operations will report to the Executive Director and sit on the Senior Leadership Team to build and enhance the needed infrastructure for the growth and expansion of the organization in the next five years. The director will oversee finance, operations, legal and HR to ensure smooth and efficient management of a growing team. The director will also innovate ideas and structures to enhance sustainability of the organization, it’s programs, ideas, and values. The ideal candidate for the position is an individual who has a go-getter attitude with strong knowledge on finance, operations, and human resource, and who can align with the vision of the Foundation to create a gender just world!

Reports to: Executive Director

Roles and Responsibilities:

Core: The individual recruited for this position will manage all three aspects: Finance, Operations and Human Resource(HR).


  • Create and manage procurement of needed materials based on both organizational needs and project needs. Deal with various community stakeholders (existing and new) based on the need and requirement of the programs/projects and the organization. This includes the procurement process that has been followed in the Foundation.
  • Oversee the financial related reports extracted from the software apart from Petty Cash Management.
  • Manage internal and external purchase orders.
  • Track and ensure recurrent expenditures and program related expenses like payroll, rent and utilities are timely paid. Also, periodically check the credit status of vendors and accordingly make the payments too.
  • Track and ensure recurrent expenditures and program related expenses are on timely manner.
  • Lead and maintain banking related matters as per need.
  • Prepare annual audit and be a liaison with all outside vendor.
  • Manage and oversee annual financial budget.


  • Monitor and manage the overall operations of the organization based on Human Resources, finance, and legal aspects.
  • Plan, oversee and arrange program-based logistics for smooth and efficient operations.
  • Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems
  • Manage grantor contracts and maintain archival and administrative files
  • Assist and lead the fundraising related activity conducted by the Foundation with the Development Director.

Human Resource (HR):

  • Oversee and monitor HR to ensure enabling environment of all team member’s growth and development.
  • Recruit and interview new team members as per need.
  • Monitor the reports related to Human Resource that includes daily biometric attendance, leaves, trainings and so on. Be receptive to new approaches to report preparations to be shared to senior management team.

Team Supervision and Management:

  • Responsible to initiate and conduct team development related activities.
  • Supervise the Admin, Finance and Operations unit.
  • Become the focal person for orienting new team members in the organization and conduct orientation as per the organization’s process.
  • Manage each team member’s leadership development portfolio.
  • Liaise with the legal advisor to strengthen organizational structures.
  • Represent on behalf of  the organization to the donor agencies.
  • Regular interaction with the various program team members to smoothen the internal operations including the introduction of creative approaches for team members’ well being in the organization.
  • Work based on the need and requirement of the Ujyalo Team.

Communication and Documentation

  • Communication with all levels of employees (from volunteer/intern to Executive Director including Nepal Board of Directors).
  • Provide strategic ways to ease the overall operations of the organization to the management.
  • Ensure strong and timely documentation from human resource to finance and logistical aspects.
  • Work based in the organizational needs.


  • Minimum of 2 years of progressively responsible professional work experiences in management, and at least a 2 year of experience leading a team.
  • Master’s degree in a related field of Business Administration, Management or equivalent.
  • Familiarity with and a supportive attitude towards processes of institutional strengthening.
  • Excellent communications skills and proficient in English and Nepali (both written and verbal).
  • High integrity, self- starter, and thriving to achieve excellence.
  • Keen analytical skills, solution oriented and problem solving skills to have sound decision making skills.
  • Strong interpersonal skills.
  • Excellent analytical skills, and solution oriented.
  • Team player who is not afraid to work independently.

Some of these values are a plus point as well!

  • A positive attitude and energy to grow and thrive in diverse settings;
  • Open and driven mindset to challenge the society, the team and the Foundation with creativity and innovative ideas;
  • Team player, dreamer, believer and an achiever!


The deadline to apply for the position is August 10, 2018 (however, the deadline might be extended until the position is filled). For priority consideration, send your resume, and a cover letter to info@ujyalofoundation.org by no later than August 10, 2018. Please mention the position and your name on the title of each document, for example: [Title of the Position]_[Your Name]. Only application that are complete will be reviewed. Only shortlisted candidates will be invited for an interview. No phone calls, please.

A three year renewal contract with a competitive compensation and benefit commensurate with experience and skills is offered. The application will be reviewed by the second week of the August, and the position is to start from the 17th of September, 2018.

Ujyalo Foundation is an equal opportunity employer, hence individuals from all backgrounds, gender identity, sexual orientation are encouraged to apply.