We are Hiring an Admin and Finance Associate!

Title: Admin and Finance Associate

Location: Kathmandu, Nepal

Deadline: April 10, 2019

Ujyalo Foundation is looking for self-motivated, passionate, determined, and independent changemakers who are willing to impact change at the grass root level. At Ujyalo we invest in our team members and they are the strongest assets we have. As a growing team, we learn as much from our team members as they learn from us. So if you are that individual who cares to bring about change in other people’s life come join the team and help us impact change!

Ujyalo Foundation was established in 2014 with a vision to enhance the number of women in decision making roles. Ujyalo Foundation  is the only leadership and idea incubation institution for women that caters to a wide range of age group from 12 years and above.

Ujyalo Foundation is a purpose driven, dynamic, and impact oriented organization, which believes creating a gender just world for all. Hence, we love to work with team members who are pro-active and flexible with a can-do attitude, supportive and versatile.

The Admin Finance and Operations Associate will directly work with the Director of Operations to strengthen and enhance internal and external administration and operations of the organization. The Associate will produce reports, maintain petty cash accounts, and manage day to day operations of the organization. The ideal candidate for this position is an individual who is meticulous, organized, and with a robust understanding of administrative work at an organization.

Reports to: The Director of Operations


  • Monitor and manage the overall day to day operations and finance of the organization.
  • Create and manage procurement of needed materials based on both organizational needs and project needs.
  • Manage  various vendors (existing and new) based on the need and requirement of the programs/projects and the organization. This includes the procurement process that has been followed in the Foundation.
  • Plan, oversee and arrange program-based logistics for smooth and efficient operations.
  • Track and ensure recurrent expenditures and program related expenses like payroll, rent and utilities are timely paid. Also, periodically check the credit status of vendors and accordingly make the payments too.
  • Maintain banking related transactions as per need.
  • Manage internal and external purchase orders.
  • Maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings and receipts and for the recording of all revenue transactions, recommend and implement improvements to systems.
  • Manage grantor contracts and maintain archival and administrative files.
  • Organize fiscal documents.
  • Assist and lead the fundraising related activity conducted by the Foundation.
  • Monitor the reports related to Human Resource that includes daily biometric attendance, leaves, trainings and so on. Be receptive to new approaches to report preparations to be shared to senior management team.

Communication and Documentation

  • Ensure strong and timely documentation from human resource to finance and logistical aspects.
  • Ensure effective communication to the team members regarding finance and operations.
  • Manage all financial and operations related documents and reports.
  • Work based on the organizational needs.


  • At least Bachelor’s degree in Business or Management or any other relevant field.
  • Minimum of 1 year of progressively responsible professional work experiences in management.
  • Familiarity with and a supportive attitude towards processes of institutional strengthening.
  • Excellent communication skills, and proficiency in both English and Nepali.
  • Keen analytical skills, solution oriented and problem solving skills to have sound decision making skills
  • Able to work in a team and independently. 
  • Good interpersonal skills and result orientation.
  • Work experience with MS Office applications is a must.

Some of these values are a plus point as well!

  • A positive attitude and energy to grow and thrive in diverse settings;
  • Open and driven mindset to challenge the society, the team and the Foundation with creativity and innovative ideas;
  • Team player, dreamer, believer and an achiever!


The deadline to apply for the position is April 10, 2019 (however, the deadline might be extended until the position is filled). For priority consideration, send your resume, and a cover letter to info@ujyalofoundation.org by no later than April 10, 2019. Please mention the position and your name on the title of each document, for example: [Title of the Position]_[Your Name]. Only application that are complete will be reviewed. Only shortlisted candidates will be invited for an interview. No phone calls, please.

A one or two year renewal contract with a competitive compensation and benefit commensurate with experience and skills is offered. The application will be reviewed by second week of April, and the position is to start from April 22, 2019.

Ujyalo Foundation is an equal opportunity employer, hence individuals from all backgrounds, gender identity, sexual orientation are encouraged to apply.