We are hiring an Operations Manager!

Title: Admin and Finance Manager

Location: Kathmandu, Nepal

Deadline: September 27, 2019

Reports to: Executive Director

I. Operations Manager Job Description:

The overall responsibility of an Operations Manager is to make sure the external and internal operation of organization is smooth

a. Overall responsibilities

  • Monitor and manage the overall operations of the organization including Administration and Finance
  • Plan, oversee, and arrange program-based logistics for smooth and efficient operations
  • Track and ensure recurrent expenditures and program-related expenses like payroll, rent and utilities are paid on time
  • Develop, maintain and monitor all fundraising and accounting systems and procedures capturing all pledges, billings, and receipts and for the recording of all revenue transactions
  • Manage grantor contracts and maintain archival and administrative files
  • Assist and lead the fundraising-related activity conducted by the Foundation

b. Financial Management

  • Provide and interpret financial information
  • Monitor and interpret cash flows predicting future trends
  • Manage all bookkeeping following the organization’s policies and prevailing policies of the state with all required supporting documents
  • Act as a liaison with auditors to ensure periodic auditing is carried out
  • Ensure that the books of accounts and other financial records are maintained and updated according to the prescribed standards
  • Responsible for disbursement of staff salary and other payments in a timely manner
  • Responsible for making accurate payments to suppliers, consultants, and other external parties

c. Reporting

  • Provide weekly, monthly, quarterly, and annual financial reports
  • Ensure that quarterly expenses statements of partners are provided
  • Conduct weekly meeting with supervisor to review the financial status of the organization 

d. Administrative Work

  • Maintain a documented system of Financial, Procurement & HR policies and procedures
  • Manage and monitor biometrics for all staff 
  • Manage and maintain petty cash fund with daily reporting to the supervisor 
  • Manage and monitor stockpile every month
  • Manage leave cards and leave forms for all staff
  • Oversee and manage the organizational calendar

e. Partnership

  • Facilitate the partner organizations to improve their accounting and internal control system as appropriate
  • Ensure that the partners maintain proper books of accounts as per the acceptable standards of the organization and make financial reports to us accordingly

f. Budget Management

  • Forecast cash flow positions, and available funds for the smooth operation of the projects
  • Ensure that sufficient funds are available to meet ongoing operations and capital investment requirements
  • Manage the preparation of the organization’s annual and   budget
  • Report to management on variances from the established budget, and the reasons for those variances

g. Communication and Documentation

  • Ensure strong and timely documentation from human resources to finance and logistical aspects
  • Communicate with the team, BODs, stakeholders, and donors for the   activities 
  • Manage and communicate admin related information to the team as needed, and during the weekly meeting
  • Conduct one on one meeting for any admin related issues with the team

II. Qualification, Experience, and Skills

  • At least 2 years of professional administrative experience
  • Masters in Business Administration (MBA) Preferred
  • Bachelor’s degree in Finance, Business Administration, or other related studies required
  • Proficient in Microsoft Office Suite
  • Knowledge and experience with accounting software

III. Other Requirements

  • Must manage and attend all Ujyalo Foundation events
  • Must follow the office timing of the organization(8:30am-5:00pm M-F)
  • Progress reports on achievements must be submitted to supervisor weekly

IV. Personal Attitudes and Behavior

  • Excellent interpersonal, verbal, and written communications skills
  • Ability to meet deadlines, and report challenges and opportunities as needed
  • Innovative, self-driven and team player
  • Ability to work effectively both independently and in a team-based environment
  • Demonstrate a willingness to be flexible and adaptable to changing priorities
  • Flexibility with work hours as needed

V. Process

The deadline to apply for the position is Friday, November 1, 2019. For priority consideration, please send your resume and a cover letter to info@ujyalofoundation.org. Please mention the position and your name on the title of each document, for example: [Operations Manager]_[Your Name]. Only applications that are complete will be reviewed. Only shortlisted candidates will be invited for an interview. No phone calls will be entertained.

A three-year renewal contract with competitive compensation and benefits to suit the experience and skills will be offered. 

Ujyalo Foundation is an equal opportunity employer. Individuals from all backgrounds, gender identity or sexual orientation are encouraged to apply.